Dear Colleague,
You may write a simple letter without much complex words stating that :
Dear Mr ..............................
As part of updating the Organization's data base, it is hereby advised you to kindly furnish your present address and permanent address in writing to the HR Office within ..................(date) without fail.
This is a must to do activity by each and every talent within stipulated time.
Thanks in advance and seeking co-operation from you.
For ...........................Ltd
Authorized Signatory