Dear Colleague,
You need to provide any detailed order for this. You may keep it simple:
Dear .....................................
Name and Address of NGO
Subject: Your appointment as an External Member in the POSH Committee of our Organization
Ref: Provisions of the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013
We are glad to inform you that, as mutually agreed between you and our organization, we would like to engage you as the External Member representing an External NGO for our Internal Committee constituted under the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013.
You are requested to be present at all meetings and provide your valuable inputs, suggestions, and interventions in the meetings in accordance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013.
Your expertise is to be exercised for the effective implementation of the provisions of the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013 in our Organization.
You will be paid an honorary fee of Rs............ per meeting/sitting during your period of engagement.
This contract will be for a period of ...........................years from ................... to ...........................
Signed: Management Representative
Signed: NGO Member (Name)
DATE: PLACE: