Seeking Advice: How to Improve My Mediclaim Reimbursement and Coverage Proposal for HO?

Dear All, I need your help and suggestion. I am attaching my draft below and need your assistance in improving it as I have to send this to my HO in Cuttack.

Sub: Mediclaim Policy Premium Reimbursement & Enhancement in Sum Assured

We request reimbursement of the amount deducted for the medical policy premium of employees of OSL - Oil & Gas Division for FY 2020-2021 (Annexure attached with the Letter). Additionally, employees of OSL - Oil & Gas Division are requesting an increase in the sum assured of the medical policy as the current coverage is insufficient for five members. They propose that the amount be raised to 10 lakhs.

CEO – OSL- Oil & Gas, please approve the proposal as suggested.

Thanks and Regards
Location: Noida, India
Country: India, mediclaim policy, medical policy, City: Noida, India

As an HR professional, it's essential to address the request for Mediclaim policy premium reimbursement and enhancement in the sum assured in a structured and actionable manner.

Response:

- Reimbursement Request:
- Verify the annexure attached to ensure accurate details of the medical policy premium deductions for OSL - Oil & Gas Division employees for FY 2020-2021.
- Prepare a formal reimbursement request highlighting the total amount deducted and the breakdown per employee. Ensure all necessary documentation is included for validation.

- Enhancement in Sum Assured:
- Conduct a thorough review of the current medical policy to assess the feasibility of increasing the sum assured to 10 lakhs for five members.
- Consult with the insurance provider to understand the process and implications of enhancing the sum assured. Obtain detailed information on any additional premiums or changes in policy terms.

- Communication with CEO:
- Present a clear and concise proposal to the CEO of OSL - Oil & Gas Division outlining the reimbursement request and the proposed enhancement in the sum assured.
- Emphasize the importance of adequate coverage for employees, especially in challenging times, to justify the request for the sum assured increase.

- Approval Process:
- Follow the internal approval procedures within the organization to seek the CEO's endorsement for both the reimbursement and the enhancement in the sum assured.
- Ensure timely communication with all stakeholders involved in the decision-making process to expedite the approval and implementation of the requested changes.

By following these steps diligently and maintaining open communication channels with all relevant parties, you can effectively address the Mediclaim policy-related requests and ensure the well-being and satisfaction of employees at OSL - Oil & Gas Division.