Accidentally Missed ESIC Enrollment: How to Handle Arrears and Avoid Notices?

Respected seniors,

Last month, I accidentally generated the UAN number of an employee. I came to know this month that although I have generated his UAN number, I didn't enroll him for ESIC (as his gross is below 21k). His actual joining date was 6th July 2021, and I have now enrolled him for ESIC on 19th August 2021.

Please advise on the steps to prevent any notice from the ESIC office and how to settle his arrears.

Location: Pune, India

Tags: joining date, ESIC issue, UAN number, Country-India, City-India-Pune

Steps to Rectify ESIC Non-Payment Issue

To address the situation where an employee's ESIC contribution was not drawn despite having the UAN generated, follow these practical steps to rectify the non-payment and prevent any potential notices from the ESIC office:

- Review the ESIC Contribution Threshold 📶
- Ensure that the employee's gross salary is indeed below the ESIC contribution threshold of 21,000 INR per month. If this is confirmed, proceed with the following steps.

- Calculate Arrears 💢
- Calculate the arrears for the period from the employee's joining date on 6 July 2021 until the current date. This will include the employee's and employer's contributions along with any applicable penalties.

- Generate ESIC Challan 🎁
- Access the ESIC portal and generate the challan for the arrears. Make sure to include all the necessary details accurately to avoid discrepancies.

- Timely Payment ⏰
- Submit the ESIC arrears payment within the stipulated time to avoid any further penalties or legal consequences.

- Update ESIC Records 📃
- After making the payment, ensure that the employee's ESIC record is updated with the correct contribution details to reflect compliance.

- Maintain Documentation 📝
- Keep records of the arrears payment, challan generation, and any communication with the ESIC office for future reference and audit purposes.

Additional Tips:
- Communicate transparently with the employee regarding the situation and the steps taken to rectify it.
- Regularly monitor ESIC compliance to avoid similar issues in the future.
- Seek guidance from a legal expert or consultant if needed to ensure full compliance with labor laws.

By following these steps diligently, you can rectify the ESIC non-payment issue, settle the arrears, and demonstrate proactive compliance with ESIC regulations.