Principle of Natural Justice in Issuing Memos
One should not issue a memo without first following the Principle of Natural Justice. A person should be given an opportunity to present their side of the story before a memo is issued, which is typically done upon confirmation of the person's guilt.
The suggestion is to mention the issues and seek the employee's reply before issuing a formal memo. The reply given may or may not be accepted. However, allowing the process for an individual to share their viewpoint on an allegation aligns with the Principle of Natural Justice.