Stuck with a Wrong Name on My Relieving Letter: How Can I Convince My New Employer?

I was working for an Indian organization, and when I was relieving, the name mentioned in my relieving letter was incorrect. It does not match the name on my Aadhar card. I requested HR to correct it, but I was informed that it is not possible since it's system-generated, and they cannot correct my name in the relieving letter.

They suggested getting an affidavit and submitting it to the new organization. However, the new organization is not willing to accept this, and if I do not provide a proper relieving letter, they may revoke my offer letter. What would be the best solution?

Name Discrepancy in Documents

What is the name on the degree certificates submitted by you? Is your name in the Aadhaar card different from the documents on which you got the past/current job? Do you have any other ID proof that has the exact same name as on your documents? Your query is not very clear to me.

If the past organization is at fault in the issuance of the relieving letter, they should rectify it. Put an official email stating the facts.

If the company is not at fault, then get a notarized affidavit and submit it to the new organization. If there is a slight variation, the organization will accept it.

Correcting Name on Aadhaar Card

These days, correcting the name on the Aadhaar Card is easy. You can explore that option and provide proof of the change to your new employer.

It is a battle between the HR person refusing to correct a spelling mistake made by themselves and the HR person refusing to accept a certificate or relieving order with a spelling mistake. I don't find any merit in the actions of these HRs. Before refusing to accept a mistake or rejecting a certificate with a small error, they should act proactively. The first company has already entered the name of an employee incorrectly in the software. If so, what is the big deal in correcting it? If your software does not allow such corrections, then it's a problem with the system. I don't think there is any software that does not accept changes. But it is due to the attitude of the HR who believes they are the supreme authority that this has happened. They never think that HR is only a noble clerk by all means.

There can be some changes, such as prefixing and suffixing the surnames in the names. But the role of HR is to understand the situation and accept it rather than rejecting the certificate without finding the truth. Very bad HR practices, I feel.

In this particular case, the responsibility should fall on the HR person who refused to correct the certificate in their system. The only thing you can do is to mail your grievance to the top management and ask them to address the matter.