Warning letter to employee for his careless attitude which has caused financial loss to the company?

Warning letter is not good news for any employee. It is the last notch that imparts the message for the employee to get hold of their work. It is often seen that an employee who deals with a valuable clientele may cause loss of a valuable client, directing towards a huge loss. In such cases, the employee receives a warning letter.

It is to make sure that the employee does not repeat any such loss in future. The format of the warning letter can be saved as a template. Applications such as HROne provide a saved template for the HR for easy access.

“Careless attitude” is a generic expression. It does not imply that the employee has crossed the line of misconduct. It means that the employee has continuously failed to fulfill his/her responsibilities due to any reason.

To determine any such financial loss caused by the company has a few criteria
1. If carelessness was the reason behind the loss of the client or financial loss.
2. The reason behind such unusual behaviour.
3. If the employee had taken the required action during the first warning.
Once these questions are answered the admin team can issue a warning letter for his/her careless attitude.

Thanks
Amit Kumar
HROne

Dear colleague,

In the preliminary enquiry , if there is prima facie case, establishing nexus between the act of carelessness and the financial loss to the company, then appropriate action would be to issue show cause notice. Depending on the reply and the extent of financial loss, suitable warning letter may be issued or/ and loss recovered.

Regards,

Vinayak Nagarkar
HR and Employee Relations Consultant