We do not know whether you represent management or a trade union.
Understanding the Check-Off System in a Factory
From the management angle, I would explain the check-off system in a factory. When two or more trade unions are present, you need to decide upon the bargaining agent for any negotiations on wages and the welfare of workers. The Trade Union Act provides guidelines on how to select a trade union as a bargaining agent for workers by formulating rules under the check-off system.
Role of Union Office Bearers
The union office bearers are required to declare their members' list to management for the deduction of subscription fees from the workers' wages monthly. This allows management to identify which union holds the majority and declare subscription fees accordingly.
Management's Role in Deduction and Transfer
Based on the list, management deducts the subscription fees monthly from the workers' wages and transfers the amount to the union. This process provides proof of which union holds the majority among workers. All communications between management and the union are conducted in writing to ensure that if any dispute arises regarding the membership of workers, the bargaining union can be sorted out as per statute.