Moving Our Factory in Ahmedabad: What Compliance Steps Should I Take?

Respected seniors, experts, and colleagues,

Our company is planning to shift from one industrial area to another within the same district three months from now. As the HR executive, management has tasked me with fulfilling and complying with the mandatory statutory compliance and formalities. I have a basic understanding of the required formalities, but I believe the practical scenario might be different.

Checklist for Compliance During Company Relocation

These are the things I have in mind:

1. Updating the factory license.
2. Updating company records with EPFO - ESIC.
3. Updating records in the license of the labor contractor.
4. Notifying the local corporation or taluka panchayat for Professional Tax.

Could you please provide me with a detailed checklist or procedure for the same? I would appreciate your views on this matter. Thank you in advance! The location is Ahmedabad, India.

The process of shifting your factory location involves various statutory compliances and formalities. Here's a simplified checklist to help guide you through:

1. Factory License Update: Apply for the amendment of the factory license at the local Factory Inspector's office. You need to provide the new factory address, layout, and safety measures in place.

2. EPFO-ESIC: Update the company's address details with the Employees' Provident Fund Organization (EPFO) and Employees' State Insurance Corporation (ESIC). This can be done online through their respective portals.

3. Labor Contractor License: If you have labor contractors, their licenses need to be amended too. They must apply for the change in the address at the local labor department.

4. Professional Tax: Notify the local corporation or taluka panchayat about the change in address. This might involve the submission of certain documents.

5. Shops and Establishment Act Registration: If applicable, you have to update your address under the Shops and Establishment Act as well.

6. GST Registration: Update the address in the GST registration. This can be done online through the GST portal.

7. Fire Safety Compliance: Ensure that the new premises comply with fire safety norms. Obtain a Fire NOC from the respective authority if required.

8. Environment Clearance: If applicable, you may need to get clearance from the Pollution Control Board for the new location.

9. Employee Communication: Communicate the change of location to employees well in advance. This will help them adjust their commute and personal schedules accordingly.

10. Check Local Laws and Regulations: Ensure that you comply with any additional local laws or regulations related to your industry and location.

Remember, this is not an exhaustive list. You may need to comply with additional requirements depending on your industry and location. It's always wise to consult with a legal professional who specializes in labor laws to make sure you're covering all bases.