Considering an Internal Transfer: Do I Need to Redo Joining Formalities After 9 Years?

Hello HR Team, I have a query. I have been working in a Pvt. Ltd. company for 9 years and would like to change/transfer to another department. During the internal transfer to another position/department, please confirm if I need to submit the joining formalities again.

I think that the query has been raised basically to ascertain whether the past service would get affected by the transfer. If the transfer is within the same organization, like an intra-departmental one, it will not affect the service rendered before the transfer.

Transfer of an Employee

The term "transfer of an employee" implies a change of post within the organization with or without a change of place. Therefore, the exchange of charges of the posts at both ends would certainly require the formalities of relieving and joining unless the transfer orders specify the holding of an additional charge of one of the posts simultaneously.

Certain posts involving the handling of materials or cash would require the assumption of charge of such assets on hand on the very date of joining. In such a situation, relieving or joining formalities cannot be skipped for the sake of administrative convenience.

"Can you please let me know whether the formalities of joining and relieving require me to provide all my credentials again? I mean the documents."

Please let me know if you need any further assistance.

Understanding Employee Transfers

Transfer is an instance of service involving a change of post or place for the employee within the same organization at any time after their entry into service. Therefore, resubmission of the employee's credentials is not required.