How Do I Write a Joining Letter That Makes a Great First Impression?

How to write a joining letter

When writing a joining letter, it is essential to be clear and concise in your communication. Start by addressing the recipient with a formal salutation, such as "Dear [Recipient's Name]."

Next, state the purpose of the letter, which is to formally accept the job offer extended to you. Express your gratitude for the opportunity and mention your excitement about joining the organization.

Provide details such as your full name, contact information, and the date you intend to start your new position. You may also include any additional information requested by the employer, such as documentation or forms that need to be completed before your start date.

In closing, reaffirm your enthusiasm for the role and express your readiness to contribute to the team. End the letter with a professional sign-off, such as "Sincerely" or "Best regards," followed by your printed name and signature.

Remember to proofread the letter carefully before sending it to ensure it is error-free and reflects your professionalism.

Hi Sneha,

Please specify, does this have to be a joining letter for a new joinee or from a new joinee?

For a new joinee, it needs to contain only the position offered, compensation, a brief about the work timings, and that he/she would be an employee of the 'xyz' firm from a specified date and will have to follow the policies stated in the offer document.

If you are writing this letter as a joinee, it just needs to specify that you have accepted the offer and would be joining on the specified date.

Hope that helps you out.

Regards,
Lily :)

Hi Sneha,

Find below one of the sample formats of an Offer Letter.

Date: ___________

Ms. / Mr. _________________

_________________________

_________________________

_________________________

_________________________

Dear ________________,

With reference to your application and subsequent interview with us, we are pleased to offer you the position of ___________________ in our organization at a CTC of Rs. __________________ (Rupees ___________________ only).

We would expect you to join as early as possible but not later than _________, beyond which the offer would stand withdrawn unless a new date is mutually agreed upon by us in writing.

On the date of your joining, please bring along the following:

1. Proof of age

2. Copies of Educational Certificates

3. Copies of professional Certificates

4. Relieving certificate from the previous employer

5. Appointment letter of the previous employer and salary revision letters

6. Last pay slip received from the previous employer

7. Form 16 (TDS certificate)

8. 3 Passport Size photographs

9. An updated Curriculum Vitae

This Offer of Employment is subject to the receipt of satisfactory references.

This Letter of Offer is being sent in duplicate. Kindly sign the copy as a token of your acceptance of the offer and return it to us.

For, Company Name

Name: Employee Name

Designation:

Regards,

Amit Seth.

Date: dd/mm/yyyy

To, The Manager (HR & Admin.)
XYZ Ltd.
City

Sub: JOINING REPORT

Dear Sir,

With reference to your offer letter dated dd/mm/yy, I am joining XYZ Ltd. as an employee/trainee in the XYZ Department with effect from dd/mm/yy. This is for your information.

Thanking you,

Yours truly,

Name: [Name of employee]
____________________
Signature

Dear,

LETTER OF INTENT

«Date_of_Issue»

«First_Name» «Middle_Name»
«Add1»
«Add_2»
«Add_3»
«Add_4»

: «Phone»

Dear «First_Name»,

With reference to our discussions, we are pleased to offer you the position of «Designation_» in COMPANY NAME, on the terms and conditions mutually discussed and agreed upon:

Your gross emoluments will be Rs.«Salary»/pa (CTC). You will be issued a detailed appointment letter on your joining us.
Basic Salary : Rs.«Basic»/-
HRA : Rs.«HRA»/-
Conveyance : Rs.«Conveyance»/-
---------------------------------------------
TOTAL : Rs.«TotalPm» /month (CTC)
________________________________
This payment is made to you as dictated by the Indian Tax Authorities and is subject to change if the India Tax law changes.

You will be at present posted at ADDRESS, but can be transferred anywhere, as may be deemed fit by the management. You are requested to report for duty on or before «Date_of_joining» at 9 am (give the address of the company). In case you fail to report for duty on this date unless otherwise agreed in written the offer shall stand automatically withdrawn.

On the day of your joining you are required to submit the following:

1. Relevant copies of Academic /Professional attainments and work experience.
2. Documentary evidence of Date of Birth, No Due Certificate and Relieving letter & TDS certificate from last employer, details of last salary, appointment letter of current employer.
3. Three passport sizes colored Photographs.
4. 2 References from your current organization, which has to be completed before your joining Continuum Systems.

If on verification, at the time of appointment or at a later date it is found that you has furnished wrong information, in such cases your services with the company will be liable to termination.

Please sign duplicate of this offer letter as token of your acceptance of the above terms.

With best wishes
Yours truly,

COMPANY NAME