Navigating EDLI and PF Claims After an Employee's Passing: What Documents Are Needed?

Dear Sir, Our company employee passed away in their native place (Madhya Pradesh) on 28.08.2020. From May 2020 to July 2020, they were absent for four months, with NCP days recorded each month.

Guidance on Claiming EDLI and Withdrawing PF

Could you please guide me on the necessary documents needed to claim the Employee Deposit Linked Insurance (EDLI) and to withdraw the Provident Fund (PF)? Additionally, how many days' entry should be made in the ECR copy for August 2020?

Your assistance in this matter would be greatly appreciated.

Location: Ahmedabad, India

To claim the Employees' Deposit Linked Insurance (EDLI) and withdraw Provident Fund (PF) in the unfortunate event of an employee's demise, certain documents are required. Here is a practical guide on the documents needed and the process involved:

Documents Required for Claiming EDLI and PF Withdrawal:
- Death certificate of the deceased employee
- Nomination form filled by the employee (Form 2)
- Form 20 (for PF withdrawal)
- Form 5(IF) (for EDLI claim)
- Cancelled cheque of the nominee's bank account
- Bank account details of the nominee
- KYC documents of the nominee (Aadhar card, PAN card, etc.)
- Any other document as specified by the EPFO

Process for Claiming EDLI and PF Withdrawal:
1. Inform the employer about the employee's demise and submit the necessary documents mentioned above.
2. The employer will assist in completing the required forms and guide you through the process.
3. The employer will then submit the forms to the Employees' Provident Fund Organization (EPFO) for processing.
4. The EPFO will verify the documents and process the EDLI claim and PF withdrawal accordingly.
5. Once the claims are processed, the amount will be transferred to the nominee's bank account.

Entry in the ECR Copy for August 2020:
- The entry for the deceased employee in the ECR copy for August 2020 should reflect the days worked by the employee till the date of demise.
- The employer should update the ECR copy accurately to ensure proper record-keeping and compliance with PF regulations.

In case of any specific queries or further assistance, it is advisable to contact the EPFO office or seek guidance from the company's HR department for a smooth and efficient claim process.