EPF Date of Exit in case of Death - absent from his duties from 13.06.2020 - What is to be mentioned in the Date of Exit?

One of my employees has passed away due to his health issues on 01.07.2020. However, he has been absent from his duties since 13.06.2020. We would like to apply for his death claim. What should be mentioned as the Date of Exit? Should it be 01.07.2020 or 13.06.2020? Is it valid to mention 13.6.2020? Please suggest and explain.

Thanks & Regards

Hi Hanurao,

Are you considering treating his absence from 13.6.20 till 1.7.20 as leave and pay or treat the spell as absent/LWP? Taking a lenient view, if at all there is at least an oral information that he was not in a position to report for duty, you may consider debiting his leave account and settle the matter.

My view is, since he had not applied for any leave for this period till death, you may treat the spell as LWP and take on record 1.7.20 as an exit and close the matter.

On the other hand, if you will treat the spell as 'resigned or terminated,' you will have no records to prove and proceed as per the applicable procedure for closing the issue. This is not appropriate.

One more option is to close the matter as 'abscond' as on the last attendance marked and terminate him on record and proceed further. With no other record, this is the only choice.

The better option is to treat the exit date as the date of death. Any date prior to it would cast the duty on the employer to justify the exit reason. For instance, if it is treated as 13.06.20, he was alive on that day and what reason could there be to terminate him on that date. But as for 01.07.20, it is self-explanatory. As he was absent from 13.06.20 to 01.07.20, you need not pay salary for that period. The theory of relation back (i.e., to terminate with effect from the last day of attending duty) is not applicable in this case.

Dear Member,

EDLI Benefit is paid only for death while in service. Consequently, the date of exit should be the same as the date of death. Reason for leaving: Death. The employee was on your rolls at the time of death.

Mr. Srinath suggested a reasonable option that will also benefit the heirs. However, without recording "no show" since 13.6.20, the fact of how to treat the absence of 17 days to declare "Exit on 1.7.20" is the moot point. This issue needs to be addressed, or caution must be exercised to consider the implications that would follow.

Dear Hanuma,

On your small query (as you said), here is what I say. The employee is on the payroll of the company until the date of his death. There should not be any question about his date of exit, as his date of exit is his date of death. The days on which he remained absent due to illness can be adjusted towards his leave credit.

Your small query has many significant answers.

Thank you so much, one and all.

Absence of 17 days should be entered as NCP Days in the June 2020 ECR against the respective Employee UAN.

Dear All,

Further to the above, he has a one-year-old child. We need to process pension for this child as well. If so, can you explain the process?

Regards,
Hanuma

Hi Hanu Rao,

Please check your data to ensure that contributions have been regularly paid or remitted to the EPF account of the deceased employee, as well as the EPS contributions properly accounted for. A complete statement must be prepared in advance, and necessary forms should be filled out and sent to the Range EPS office for the grant of Family Pension. Additionally, ensure that proper nominations have been filed.

What about the wife of the deceased? She is also eligible for family pension.

Please review the details of Family Pension and follow the instructions for the submission of Form-D attached.

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