How Would You Write an Internal Email About Reporting COVID Symptoms to HR?

Could anyone draft me an email for internal communication? Staff are required to inform the HR Department in case they have any symptoms or are admitted to the hospital for COVID. I would like it to be written in a polished manner.

General Circular for COVID-19 Precautions

Dear Colleagues,

At the outset, we hope you and your family are in good health and staying safe during these unprecedented times. To combat the imminent danger threatening us and our loved ones, it is our social responsibility not only to avoid afflicting ourselves but also to prevent the spread of the virus in our proximity. Therefore, please inform the HR department or your Lead/HoD promptly if you experience any symptoms such as fever, a rising body temperature over 98.6°F/37°C, body pain, dysentery, dry cough, or difficulty in breathing. Of course, this should be in addition to seeking medical care. It is important to note that experiencing these initial symptoms or being asymptomatic does not necessarily mean an infection with the COVID virus unless confirmed by Reverse Transcription-Polymerase Chain Reaction (RT-PCR) tests conducted by experts.

Equally essential is our responsibility to curb the spread of the infection in and around our dwellings and en route to workplaces. Timely diagnosis, home quarantine, hospitalization, and adherence to stipulated SOPs are crucial in fighting the spread. These measures, if and when necessary, can save us from the risk of social ostracism and protect our own lives and those of our loved ones. We live in a time when curable vaccinations or drugs are still in the R&D stage. Therefore, proactive action is required from everyone. Please come forward and inform us immediately if you or anyone in your family, neighbors, or vicinity shows even the slightest indication of symptoms so that timely follow-up actions can be taken.

We seek your sincere cooperation and compliance without any delay. Negligence might result in avoidable unpleasant actions for acts of indiscipline, to say the least. We wish you a safe and healthy future ahead.

Regards,
HR.

Important Notice for Work-From-Home Staff: Reporting COVID-19 Symptoms

Dear Team,

I hope this message finds you well. As we continue our operations remotely, it is crucial for us to prioritize the health and well-being of our staff. Therefore, we kindly request all staff members working from home to promptly inform HR if they experience any symptoms related to COVID-19 or are admitted to the hospital.

Your prompt communication in such situations is vital for us to provide necessary support and ensure the safety of all team members. Please rest assured that reporting such circumstances will not impact your job in any way.

Thank you for your cooperation and understanding during these challenging times. Your health and safety are our top priorities.

Best regards,
[Your Name]
[Your Position]
[Company Name]

COVID-19 Symptoms and Reporting Protocol

At the outset, we hope you and your family are in good health and staying safe during these unprecedented times.

COVID-19 symptoms: If any of your team members exhibit even the slightest symptoms (e.g., cough, fever, difficulty breathing), please advise them to consult a doctor. Be discreet; we don’t want to make anyone feel uncomfortable. This is a pandemic outbreak; it’s not anyone’s fault if they get infected, but we do need to minimize the risk. Therefore, contact HR or your reporting manager as soon as possible. We are always available to discuss any questions or concerns you may have. If you’re unsure about something, simply ask, and we’ll find a way to make it work for everyone. Above all, we want to remain safe, healthy, and calm.

We seek your sincere cooperation and compliance in a timely manner without any letup. Wishing you a safe and healthy future ahead.

Hi Nelson, I think it's okay; you may proceed. However, beforehand, you have to come to terms with what action you would take once you receive an intimation from your colleagues about the infection as a follow-up. Those step-by-step 'do's and don'ts probably should be formalized by preparing a document, SOP-like, and getting it approved by your competent authorities so that commissions and omissions are averted. I'm suggesting this because hospitalization during the golden hours has become a nightmare for those infected, as we see in WhatsApp shares and media when beds/ICU facilities are not freely available. Good luck to you and your team.