Personal File Check List for HR & Admin Department in Dhaka, Bangladesh
Maintaining accurate and organized personal files is crucial for HR and Admin departments. Here is a practical checklist to help streamline the process:
- [⚙️]
Employee Information: Include basic details such as full name, contact information, job title, department, and emergency contact.
- [📁]
Employment Documents: Keep copies of the employment contract, offer letter, and any amendments or addendums.
- [📑]
Education and Certifications: Maintain copies of educational certificates, training records, and professional certifications.
- [🗓️]
Performance Reviews: File performance evaluations, feedback, and any performance improvement plans.
- [🔒]
Confidential Records: Ensure sensitive information like medical records, disciplinary actions, and background checks are securely stored.
- [📅]
Leave Records: Track and document all types of leaves taken by the employee, including vacation, sick leave, and other leaves of absence.
- [💼]
Promotions and Transfers: Document any promotions, transfers, or changes in job responsibilities.
- [🤝]
Acknowledgement Forms: Have employees sign and date forms acknowledging receipt of important policies, handbooks, and training materials.
- [🔍]
Compliance Documents: Keep records related to compliance training, workplace safety, and any legal requirements specific to Bangladesh labor laws.
- [🗄️]
Separation Records: Maintain records of exit interviews, resignation letters, and relevant documentation upon an employee's departure.
- [📅]
Regular Updates: Regularly update and review personal files to ensure accuracy and completeness.
By following this checklist, you can effectively manage and maintain personal files in the HR & Admin Department, promoting efficiency and compliance with regulations in Dhaka, Bangladesh.