Sending a revised offer letter to an employee with a Date of Joining (DOJ) extension requires clear communication and proper documentation. Below is a practical guide on drafting an email to send the revised offer letter:
[B] Drafting the Email:
- Begin by addressing the employee professionally, using their full name.
- Clearly state the purpose of the email, which is to provide a revised offer letter with a DOJ extension.
- Express appreciation for their understanding and flexibility in accommodating the change.
- Provide brief details on the revised terms, such as the new DOJ and any other pertinent information.
- Attach the revised offer letter to the email for their review and records.
[B] Sample Email Content:
Subject: Revised Offer Letter with DOJ Extension
Dear [Employee's Full Name],
I hope this email finds you well. I am writing to inform you that we have made adjustments to your offer letter, including a revised Date of Joining (DOJ). Your flexibility and understanding are greatly appreciated during this process.
Please find attached the updated offer letter detailing the revised terms, including the new DOJ. Kindly review the document at your earliest convenience and let me know if you have any questions or require further clarification.
Thank you for your cooperation and understanding. We look forward to your continued contributions to our team.
Warm regards [Your Position] [Company Name]
[B] Additional Notes:
- Ensure the revised offer letter is accurate and complies with all relevant labor laws and company policies.
- Request the employee to acknowledge receipt of the revised offer letter.
- Maintain a professional and positive tone throughout the email communication.
By following these steps and guidelines, you can effectively communicate the DOJ extension to your employee through a well-crafted email.