To maintain KYC (Know Your Customer) records and verify your vendors in New Delhi, India, you'll need a comprehensive Vendor Registration Form. Here's a step-by-step guide on what to include in your form:
Step 1: Vendor's Basic Information
- Full Name of the Vendor
- Registered Office Address
- Contact Details (Phone number, Email)
- Type of Business Entity (Sole Proprietorship, Partnership, Private Limited, etc.)
Step 2: KYC Documents
- Proof of Identity: PAN card, Passport, Driver's License, or Voter's ID
- Proof of Address: Recent utility bill, lease, or rental agreement
- Incorporation Document/Partnership Deed, if applicable
Step 3: Bank Details
- Bank Name and Branch
- Account Number
- IFSC Code
Step 4: Tax Registration Details
- GST Registration Certificate
- Income Tax Returns for the last three years
Step 5: References
- List of major customers or suppliers
- Contact details of references
Step 6: Declaration
- An authorized person should sign a declaration affirming the accuracy of the information provided.
Remember, the vendor should provide self-attested copies of all documents. You should also verify these documents with the originals.
Please note that this advice is based on general Indian labor laws and may not include specific regulations applicable in New Delhi. Always consult a legal expert when drafting a Vendor Registration Form.
For a sample Vendor Registration Form, you can refer to
www.example.com. (Note: Replace "www.example.com" with the actual URL of a trustworthy source providing a sample Vendor Registration Form).
Remember, the primary goal of KYC is to prevent businesses from being used by criminal elements for money laundering. Proper KYC procedures also enable businesses to understand their customers and vendors better, manage their risks prudently, and provide the highest standard of services.