Internship to Full-Time: Should Both Certificates and Experience Letters Be Issued?

Hi,

Can anyone please help me with the question below?

Question: If a candidate joins as an intern and is later given full-time employment, should they be given an internship certificate for the duration worked as an intern and an experience letter for the period worked as a full-time employee, or should only one experience letter be provided mentioning the joining and relieving dates? Kindly provide the supporting reasons.

Regards,
Alisha Zaidi

Issuing Certificates for Interns Transitioning to Full-Time Employees

An internship certificate should have been issued to him on the end date of his internship with your company. Now that he has been working with you as a permanent employee, who presumably resigned, you can issue an experience certificate from the date of joining in his permanent employment until the date of relieving.

However, you can mention in the experience certificate that "he had completed the internship with our company for the period of ... years (or months, whichever is applicable) with effect from ... to ...."

Dear Nair Sir,

I am writing to inquire about the process for issuing internship certificates. Should the certificate be provided promptly after the internship concludes, regardless of whether the intern transitions to a permanent role or completes their tenure with the company?

Furthermore, would it be appropriate to issue the internship certificate now, specifying the internship duration, alongside the experience letter that indicates the period of employment?

Thank you for your guidance on this matter.

Sincerely

As you have not issued an internship certificate earlier, how can you issue one now? You cannot issue a certificate with a backdate without permission from the chief executive of your company. Now, you can issue an experience certificate as suggested by me in my earlier post.

The intern should be provided with an internship joining letter as well as an experience certificate, irrespective of whether we consider him/her for future prospects. This will complete the cycle of his/her joining and completion of the internship.

Hope this clears your doubt.

Regards,
Santosh Iyer