Dear Akshita,
First instruct your colligue to obtain No Due Certificate or Clearance Certificate from all the depts.
Follow the following procedure from joining to resigning of an employee.
1. Form 2 - Nomination & Declaration form to be filled up by new comer.
2. Form 5- New employees name to be mentioned along with their DOJ & Father name and period of experiance (can be leave blank).
3. Form 10- (behind the form 5, To be filled the names of the mployees who left the organisaion along with their DOL & Father's name.
4. Combined Challan (I,II,X,XXI,&XXII) before 15th of next month i.e, nov
'07 EPF deduction to be file within 15 days of the next month along with the contractors who have not obtained their individual pf code.
5.Form 12A - Statement showing allocation of amount(Emple's cont+Emplr's Cont) to EPF,EPS,EDLI.
6.Form 5 & 10 + Form 12A to be submitted with the EPF office on or before 25th of the same month.
All these forms discussed are to be done month wise.
*Form 3A of individual employees to be made showing their monthly contn.
*Form 6A - Consolidated Statement of the epf remittances to be made. and
*Form 9A - (Important Register) to be submitted in the month of March for Annual Return of EPF.
If any mistakes found please let me know..
regards.
Arabindo Patro
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