Recruiting Senior Management: What Documents Do You Ask For and Why?

Hi, my query is regarding the recruitment of senior positions. We are in the process of recruiting senior-level positions in the company. The people who are shortlisted and most probable to join have close to 17-20 years of work experience.

Recruitment of Senior Position Employees

My query is, when we recruit such senior position employees, should we ask for their work experience certificates of how many prior jobs? As a practice, I would like to know what is the practice followed by my peers and what all documents do you collect when you recruit for such a senior position.

Awaiting your kind considerations. Thanks a lot.

Standardizing the Recruitment Process for Senior Positions

As a recruitment manager, it is your responsibility to standardize the recruitment process across the organization. If the employee being hired is part of senior management and you have not been involved in their recruitment, request the hiring manager to collect and maintain the necessary documents to ensure standardization and parity.

Using Candidate Information Forms

When asking for past work experience certificates, it's beneficial to have a "candidate information form" or a "new joiner form" that you can share with the new employee. Request them to fill it out so you can collect all necessary documents for cross-verification.

Outsourcing Background Verification

The easiest method is to outsource this task to a reputable reference check organization that can assist with background verification.

There are many document checklists and onboarding documents available on the cite-hr forum.

Regards,
Anup

Thank you, Harsh.
Thank you, Anup.

Hence, I am of the view that if a senior position is recruited, I shall request his relieving letters from his last three companies. Kindly let me know your thoughts on whether this is the right practice.

Thank you,
Anuradha

You can collect the relieving letter from his previous employer (last company). There is absolutely nothing awkward in collecting experience certificates from a candidate identified for a senior position. In fact, you can collect all documents that substantiate the information supplied by him in his Employment Application form.

Thanks

Dear Madam,

In my view, it is a very sound HR practice to collect all documents relating to past experience in the case of recruitment for all senior-level positions without exception, particularly the relieving letter from all past employers. This will enhance the transparency and credibility of the candidate, apart from greatly assisting interviewers in assessing suitability.

Regards,
Vinayak Nagarkar
HR and Employee Relations Consultant