Is It Normal to Get a Confirmation Email Without a Signed Offer or Salary Slip? Seeking Advice

Hello, I have been working at a company for the past 11 months. I started as an intern, then moved to a probation period, and recently I received my confirmation email. However, I am confused now because for my internship and probation, I was given a lengthy letter to read and sign, but for confirmation, I only received an email saying I have been confirmed. No terms were elaborated, and nothing was asked to be signed. Is this an acceptable procedure, or should I ask HR to send me the offer letter to sign? Also, I never received my salary slip. I asked HR a long time ago to provide me one, and now he says that he needs time because the company lacks digital infrastructure, and it takes time to create one. He needs to sit down and calculate.

Kindly let me know how to proceed.

Thank you.

Hello,

It's great to hear that you've progressed from an intern to a confirmed employee. It's an exciting journey, but I understand that you have some concerns about the process. Let's break this down:

🔹 Confirmation Process:
Typically, an employee confirmation process varies from one company to another. Some companies may provide an elaborate letter, while others may send a simple email. The important part is that you have written proof of your confirmation. However, if you are feeling uneasy about it, you can absolutely request a confirmation letter for your records. It's your right as an employee to have a clear understanding of your employment status and terms.

Step 1: Write an email to your HR department requesting a confirmation letter that outlines your job role, salary, and other relevant terms of employment.

🔹 Salary Slip:
Every employee has a right to receive a salary slip as it's a legal obligation for the employer. It's a bit concerning that your HR said it might take time due to lack of digital infrastructure.

Step 1: Politely remind your HR that it's a legal requirement to provide salary slips (as per the Payment of Wages Act, 1936).

Step 2: If a digital copy is not feasible, ask for a physical copy.

Step 3: If the delay continues, consider seeking advice from a labor relations expert or lawyer.

Remember, communications with your HR should always be respectful and professional. Document all correspondence to ensure you have a record of your requests and their responses.

📌 Important: If you face any issues during this process, you may look into escalating the matter to your immediate supervisor or the higher management, if necessary.

Hope this helps! 🍀