Reimbursement Policy for Personal Vehicle Used for Company purpose

Hi all,
I am working in Pvt. Ltd. , In my company the senior officials have to visit many places for business purposes.
They use their personal Vehicle for these travelling purpose and they are claiming their expenses as actual, because of no travel policy exists of the company.
Pl suggest the reimbursement policy for Personal Vehicle Used for Company purpose.
Regards!
Krishan

I suggest you immediately devise a Travel & Transport policy for your company.
If senior officials are using personal vehicles for official purpose, you can work
out reimbursement based on kilometer (That is, decide an amount per k.m.
and the officials should be asked to maintain a log book wich would include
following details:-
opening k.m reading, closing (k.m) reading, distance traveled, From (place)
and To (place) .