How Should Companies Handle Reimbursements for Personal Vehicle Use? Seeking Advice!

Hi all,

I am working in a Pvt. Ltd. company. In my company, the senior officials have to visit many places for business purposes. They use their personal vehicles for this traveling purpose and claim their expenses as actual because there is no travel policy in place at the company.

Please suggest the reimbursement policy for the use of personal vehicles for company purposes.

Regards,
Krishan

I suggest you immediately devise a Travel & Transport policy for your company. If senior officials are using personal vehicles for official purposes, you can work out reimbursement based on kilometers (that is, decide an amount per km) and the officials should be asked to maintain a logbook which would include the following details: opening km reading, closing km reading, distance traveled, From (place), and To (place).