How Do You Display PF Contributions During Maternity Leave on the Pay Sheet in India?

Dear Sirs,

Please let me know the rule on how to show PF accumulations (Employee and Employer) in the Paysheet when an employee avails Maternity Leave as per the Maternity Benefit Act. Also, if the employee is covered under the ESI Act, considering there would be zero attendance during the leave period.
**Location**: Hyderabad, India
maternity leave, PF contributions, Maternity Benefit, Maternity Benefit Act, ESI Act, Country-India, City-India-Hyderabad

To properly reflect PF accumulations for both the employee and employer during Maternity Leave in the Paysheet as per the Maternity Benefit Act, the following steps can be followed:

For PF Contributions during Maternity Leave:
1. Ensure compliance with the Maternity Benefit Act regulations regarding PF contributions during Maternity Leave.
2. Calculate the PF contributions for both the employee and employer based on the regular salary and benefits structure.
3. On the Paysheet, clearly segregate the PF contributions into Employee's share and Employer's share columns.
4. Deduct the Employee's share of PF contribution from the salary payable for the Maternity Leave period.
5. Reflect the Employer's share of PF contribution as an expense for the company during the employee's absence.

For Employees Covered under ESI Act:
1. Verify the specific guidelines under the ESI Act concerning contributions during Maternity Leave for employees covered under this scheme.
2. During Maternity Leave, even with zero attendance, ensure that the ESI contributions are maintained as per the regulations.
3. Update the Paysheet to indicate the ESI contributions made by both the employee and employer separately.
4. Adjust the ESI contributions accordingly, considering the employee's absence due to Maternity Leave.

It is essential to adhere to the legal requirements outlined in the Maternity Benefit Act and ESI Act to accurately reflect PF and ESI contributions during Maternity Leave on the Paysheet. Consulting with a legal advisor or HR expert familiar with Indian labor laws can provide further guidance on the specific nuances of PF and ESI contributions in Hyderabad, India.