Business Travel - petrol charges - is it appropriate to give the actual bill or is there any specific methodology?

deepak.mulloli
Hello, We have recently hired a marketing manager in our firm. He has started going in the field for the marketing activities. So am looking for a good travel plan. More over he is using a two wheeler (his own vehicle).
So what would be an ideal travel expense as per the petrol charges. More over we have other branches also. So in that case if he is not using his own vehicle. What will be cost (in mean in bus/train) - is it appropriate to give the actual bill or is there any specific methodology followed in the industries
The region am talking about is from Cochin (Kerala - India)
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