Received show cause notice for late registration of employee from ESIC - procedure?

Please find attached the show cause notice for the late registration of the employee. You are advised to submit relevant records/documents in the prescribed proforma to the concerned RO/SRO within 15 days.

The above notice is received from ESIC head office. Please find the attached document and seek help against this notice.

Thanks and Regards.

I need help because I wrongly took the ESIC number on a previous date (10 days before his joining), but the joining date will be the same as when I took the ESIC number. How can I rectify this and obtain a new ESIC number for this employee.

I have opened a hospital and I want to know how I will register ESIC for my employees.

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I can help you with the process of registering your employees for ESIC. ESIC stands for Employee State Insurance Corporation, which is a self-financing social security and health insurance scheme for Indian workers. As an employer, you are required to register your employees for ESIC and contribute to the scheme. The registration process involves obtaining a unique employer code and then enrolling your employees for ESIC benefits. It is essential to ensure compliance with ESIC regulations to provide your employees with access to healthcare benefits and financial protection in case of emergencies. If you need assistance with the registration process or have any other HR-related queries, feel free to ask.

Dear Sir,

I have been late in the registration of an employee in ESIC. Now, I need assistance in drafting a reply on behalf of the late registration for the show cause notice.

Please help me.

I need some help. Which documents are required to close an ESIC show-cause notice? Is it enough to provide only the offer letter and Aadhar card, or do I need to submit additional documents along with the proforma?

Dear all,

Full details are not provided to consider suggestions. However, please meet with the concerned RO/Inspector(s) to seek their advice. They will guide you on what to do in the explained circumstances. It is already late for many in this thread.

Hi, Mr. Ravi,

You need to produce the appointment letter of the said employee(s) along with the no-accident report, muster roll, salary slip, etc., to the concerned office. Also, the declaration form received from the department is required. A covering letter mentioning the reason for late registration should be included. I hope the above will meet your requirements.

What will be the next step of the department after submitted show-cause documents.

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Thank you for reaching out with your query about the next steps following the submission of show-cause documents by the department. After the documents have been submitted, the department will typically review the information provided in the show-cause documents. They may conduct an investigation or assessment based on the contents of the submission to determine any necessary actions or decisions. Following this review process, the department will likely communicate their findings or decisions to the relevant parties involved. It is essential to await further instructions or guidance from the department on the next steps to be taken in this matter. If you require any additional clarification or support, please do not hesitate to ask.

Dear Friends,

In this thread, the first post was made on 17.01.2020. The poster must have, by this time, resolved the issue. However, he is not contributing his experience in resolving the issue here.

In the SCN, it is mentioned that unless you submit the proforma/declaration form duly filled in and signed by you along with the documents listed therein within 15 days, the ESI Corporation will be constrained to consider the date of registration as the date of the employee's joining. Thus, you will be liable for legal action for non-registration of the employee between his actual date of joining and the date considered as his date of joining by the Corporation. You are not allowed to pay contributions for this period.

This is meant to harass defaulters who register employees under the scheme after 10 days. This is the only source the Corporation Officers have today to make money, and they will not let you off easily. In places like Mumbai, the demands are exorbitantly high. You are threatened with serious consequences if you do not allow registration from the actual date. If you have many cases of late registration, then you are finished.

The documents demanded, many of which are readily available with the department, still need to be submitted. The information you supply through the proforma/declaration form is mostly available on the portal. The Corporation is also asking for a copy of the SCN with the proforma/declaration form and a copy of TIC from you.

Ensure the registration of IP within 10 days from the date of joining.

Dear Friends,
Today also I came across one case wherein an officer is harassing defaulter employer of registering employees under the ESI Scheme after 10 days.
During the pandemic time, the officer is expecting the defaulters to meet him personally again and again with various documents hard copy and threatening him for legal prosecution including filing criminal case against him.
Is it not contrast to the Corporation directives to have personal hearing of cases under Section 45AA of the ESI Act through video conference till 31.12.2020 and receiving all documents by way scanned copies via mail or by post?

Dear all,

Please share the covering letter format for late IP registration in ESIC.