Is it a legal requirement to maintain physical records of employee files, or does maintaining digital records of the employee files suffice from the compliance perspective?
Personal files (Employee Service Records) in physical form are prone to damage, while in digital form, they can be preserved without any harm. It is suggested that even if you are maintaining the records in digital form, please also keep physical copies (files) as a backup.
Thanks, Mr. Nair. However, in case the physical files are not stored, is it a breach from a compliance perspective? The digital files are in place though.
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