Dual Employment Dilemma: How to Fix an Offboarding Oversight and Avoid Payroll Chaos?

Hi all,

I have a serious query, please help. One of my colleagues forgot to offboard an employee after confirming the resignation via email. The employee was onboarded with the client on their payroll based on the email confirmation shared by him, resulting in dual employment. Payroll, PF, and everything else are active in both companies. How can this be corrected? Please guide.

Mistake in Documenting Employee Resignation

It is the mistake made by the organization which accepted the resignation and relieved the employee concerned by not documenting the fact in its own internal records. Therefore, there is no dual employment in fact but for the omission in the records of the previous organization. Besides, payment of salary and statutory deductions thereof would have been made only for the period of service rendered by the employee in the organization only.

Thus, the only option to remedy the situation is correcting the records of the poster's organization accordingly.

This issue can be corrected internally by the first organization. I am not sure how the corrections will happen in the PF department where contributions are made from both employers, resulting in duplication.