How Do You Handle a No-Show After Sending a Job Offer? Seeking Advice on Offer Cancellation

Dear HR Professionals,

Please help me with this matter. We have selected a candidate for a managerial position in our organization and issued an offer letter by mail. Although he accepted our offer, he did not join on the date as per the offer letter. Now we need to cancel this offer.

Kindly assist me by providing a format for canceling the Offer Letter.

Awaiting your support.

Hi Rupali, in the future, in your offer letter itself, please include a clause permanently stating: "Please confirm your acceptance. This offer letter is valid till ___ and your failure to report to duty on or before ___ will lead to the cancellation of this offer without any further communication."

Now, for the above managerial candidate, you may write as below:

With further reference to our offer letter dated ___, you are supposed to report to our office on ___. As you have failed to report to our office on ___ and as there was no written communication from your end, we presume you are no longer interested in joining us. Hence, the offer letter dated ___ issued to you stands canceled with immediate effect. Please acknowledge receipt of this communication.