How Should I Record Trainee DOJ on Payslip to Reflect Accurate Experience?

Dear All,

I am working as an HR Assistant Manager, and I have a query about Date of Joining (DOJ). Here, we hire freshers from training institutes for the development team. For the first year, we provide them with only a stipend. However, from the second year onwards, we make them permanent employees and provide them with PF and all other employee benefits.

Query Regarding Date of Joining on Payslip

My query pertains to the payslip. Should I mention their DOJ as the date they completed their first year of service, or should I take their actual DOJ? This is crucial as they may lose one year of experience as per their records.

Kindly guide and advise me on this matter. Thank you.

Hi,

I am uncertain about the nature of the training provided in your organization (apprentice or other). If trainees are not subject to statutory deductions in the first year, it would be best not to display their first-year training period. Ideally, their Date of Joining (DOJ) should be considered from the date they were made permanent. However, in the future, it is advisable to ensure that all employees are covered under the Provident Fund (PF) scheme, as PF contributions are mandatory for all employees.

Thank you.