How Do You Track Returnable Samples? Seeking a Simple Register Format for Our Paint Company

Hello friends,

I am working in a paint manufacturing company in Pune. We receive various auto components from our clients as samples for paint shade matching. After matching the shade, we need to return the samples they have handed over to us. Could anyone suggest a format for a returnable material register?

We are planning to place this register at our main gate.

Hi Satyajit, here in these links, you'll find two formats for i) inward and ii) outward:

- https://www.citehr.com/381753-inward...d.html#2099050

Attached Files:
- Format For Material Inward Register.Doc
- Format For Material Outward Register.Doc

If you find both separate registers convenient, you can use them with suitable modifications. I would suggest a separate register with both these formats combined on side-by-side pages, allowing you to record both inward and outward entries. This will help you identify items that have arrived, been sent out, and those that are still in progress at any given time. In case of any confusion or inquiry from customers or the shop, items can be easily identified.

Serialize each entry date-wise and round them off using a 'red ink' marker when sent out. This will help you list them as 'in-progress.' Attach an irreplaceable tag to each unit coming in with the Customer code and product code/date to be verified when they are sent out, to prevent wrong references from leaving the premises.

When items are sent out, record data of the vehicle, driver's/receiver's signature (including date and time). Every outward entry should have a cross-reference to your GST job work invoice. If security is provided with a PC, input data in a format that can be shared with Shop Managers and Invoicing sections.