New to Managing Office SOPs for a 150-Employee Car Showroom—Need Help Simplifying It!

Hi, everyone, I'm a newcomer in this field. This month, I joined a car showroom where there are 150 employees. Now, I have to handle all basic office tasks such as office hours, leave policies, late arrival penalties, and more. Can you kindly assist me in formatting this Standard Operating Procedure (SOP) in a simple way?

Thank you for your help!

Understanding the Shops Act and Office Timings

First, familiarize yourself with the Shops Act under which the showroom is registered. Discuss with management the issues of latecoming, timings, etc., after studying the whole issue through practical observation and by observing the existing system already established in the office.

Drafting Office Timings

Once you are thorough with the issues, start drafting the timings for the office, which should be in line with the Shop Act timings. Consider the different departments you have, for example, workshop, office, security guards, and conservancy staff. Timings will vary for these groups. Guards may work in shifts, while conservancy staff may need to come in early for cleaning, and some may have to stay until the office closes.

Working Hours and Latecoming Policies

Working hours within the rules are outlined in the Shops Act of the state. Latecoming policies can be decided, for instance, up to a maximum of 15 minutes late will be treated as half-day leave, etc.

Involving Management and Understanding Rules

Ensure that whatever actions you take involve the top management and that you are authorized to do so. Study and thoroughly understand the rules and laws regarding the subject, and provide recommendations to your superiors for corrective or amendment actions.

This will be covered under the Shops and Establishment Act, and the leave rules will be applicable as per your state regulations.

Thank you!

First of all, you need to study the establishment act, employee details, and their schedules. Additionally, observe and conduct research on how your competitors are acting in the same job post.

Thank you.