Leave Approved but No Balance Left: Should It Be Paid or Unpaid?

How do you treat a situation where leave is approved, but the employee's balance of paid leave is not enough or nil? Will those leaves be considered as paid or unpaid? If unpaid, then what is the point of getting approval?

Approval means allowing an employee to take leave, which may be paid or unpaid. Approval is required not only for paid leaves but also is important if there is any pending important work or urgent tasks that require the employee's presence. The authority can check and then approve the leave.

Unpaid Leave and Leave Without Wages

Unpaid leave or leave without wages should be treated with extraordinary care and must only be approved for specific genuine reasons. Otherwise, it may lead to indiscipline. These extended leaves (I'm not referring to occasional 1-2 days LWP) should be approved through various levels, with final sanctioning by higher authority. There should also be a rule defining the maximum number of such leaves that can be sanctioned during an employee's lifetime.

Sabbaticals and Extraordinary Leave

For reasons like pursuing higher education, a Sabbatical may be appropriate, where only the lien is maintained, and the employee will not receive any other benefits. In the case of extraordinary leave or leave without wages, the employee should be entitled to certain benefits, such as medical insurance.

Regards, Shailesh Parikh

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Vadodara

Non-approval of leave (paid or unpaid) is called absconding, and the employee is subject to receiving a show-cause notice for being absent without prior approval of leaves.

Hello,

Taking approval for any leave (paid or unpaid) should be followed. The authorized person needs to manage the shift or work plan for the team as well, and a sudden leave of an employee can cause problems sometimes. In my opinion, if leaves are planned, they should be informed to the manager or the person authorized to approve or reject leaves. Leaves will be considered as unpaid leaves or LOP if an employee doesn't have leaves in their account.