How Can We Make Our Weekend Table Tennis Tournament More Engaging for Employees?

Here is the corrected version of the user's input with proper spelling, grammar, and paragraph formatting:

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Here, I have drafted an email for employees to announce a table tennis tournament every weekend for one hour. It is part of an employee engagement activity in the company.

MAIL FORMAT:

Dear All,

🏓🏓🏓 Table Tennis Tournament 🏓🏓🏓

XXX XXXX has initiated a Table Tennis Tournament every weekend. We request all employees to join us tomorrow at 4:30 PM on the office terrace. Participation of all employees will be appreciated.

WOMEN'S SINGLES
Team List:
-[List of Women's Singles Teams]

MEN'S SINGLES
Team List:
-[List of Men's Singles Teams]

Please note that every Friday, each employee must wear their team's color.

RESULT ANNOUNCEMENT:

Dear Team,

We are pleased to announce the winners of our Table Tennis tournament:
🏓 WOMEN'S SINGLES - XXX XXX
🏓 MEN'S SINGLES - XXX XXXX
🏓🏓😊🏓🏓

Congratulations to both for the outstanding performance! A huge thank you to everyone who joined us at this tournament. We appreciate the time taken from your busy schedules to come along and support this event.

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I have made the necessary corrections in spelling, grammar, and formatting to enhance the clarity and professionalism of the email. Let me know if you need any further assistance.

Hi Vamsi,

I just wanted to know if this draft is okay or not? I wanted to share some thoughts which may help others. I was one of those who directly search on Google and then draft an email. So, I also want to contribute and share knowledge. Here are some senior people who can guide me on email drafting skills. As an HR professional, always the face of the company, if I am communicating anything to employees, it should be correct.

Regards,
Rajani

Hi Rajani, the draft is okay except for some grammatical and spelling errors.

Dear All,

 Table Tennis Tournament 

XXX XXXX has initiated a Table Tennis Tournament every weekend. We request all employees to join us tomorrow at 4:30 PM on the office terrace. Participation of all employees is highly appreciated.

WOMEN'S SINGLES

Participants List:
1. xxxx
2. xxxx
3. xxxx
4. xxxx

MEN'S SINGLES

Participants List:
1. xxxx
2. xxxx
3. xxxx
4. xxxx

Please note that every Friday, employees participating in the tournament must wear their team color.

RESULT ANNOUNCEMENT:

Dear Team,

We are pleased to announce the winners of our Table Tennis tournament:

 WOMEN'S SINGLES - XXX XXX
 MEN'S SINGLES - XXX XXXX


Congratulations to both for their outstanding performance! A huge thank you to everyone who joined us in this tournament! We appreciate everyone for taking the time from their busy schedules to support us in this event. We look forward to continuing the same for future activities.

Travelling and Food Reimbursement Policy

The purpose of this policy is to provide guidelines and establish procedures for employees incurring travel, food, and other business-related expenses on behalf of xxxx xxxx.

Policy Objectives

Ensure all employees have a clear and consistent understanding of policies and procedures for business-related expenses incurred by the individual employee. This policy is subject to modification or revision in part or in its entirety to reflect changes in conditions subsequent to the effective date of this policy.

Travel Expenses Reimbursement

All expense vouchers must be claimed within 15 days of travel. Expenses that are incompletely, insufficiently, or incorrectly documented will be returned for resubmission. Reimbursement will only be made upon presentation of the original receipts and must be submitted within the above timelines.

General Guidelines

- The cheapest mode of transport or a combination of modes will be used.
- The cheapest available economy class ticket will be bought.
- Reimbursement amount cannot be taken in advance. Reimbursement will be made after presenting the receipt or traveling ticket with other details required by the Accounts department.

Eligibility to Claim Travelling Expenses

- Traveling expenses are given to an employee when the employee is traveling for company purposes and after informing their respective supervisor.
- When an employee is working in the office beyond 11 hours (9:30 am to 8:30 pm) and staying beyond 8:30 pm by mentioning the said reason to their supervisor via email, then in this case, they are eligible to claim reimbursement for traveling.
- When an employee is leaving their office desk beyond 12 midnight, they are eligible to travel by private transportation for safety purposes.
- Female employees are strictly advised against working late beyond 11:30 pm in the office due to safety reasons. If any female employee plans to stay beyond 11:30 pm in the office, she must obtain approval in advance from her supervisor and the HR department by mentioning the reason for the same.

Food Reimbursement

The company's objective to provide a food facility to employees is to ensure that when employees are working extra hours in the office, they do not work on an empty stomach and can have a healthy lunch or dinner to avoid health issues.

- Food expenses are eligible for the person who stays in the office until 9:00 pm. Eligible to claim a maximum of up to 200 Rs. per person.
- Employees are not eligible to claim the following beverages for food reimbursement for lunch and dinner, e.g., soft drinks, sweets like brownies, chocolates, milkshakes.
- When an employee is asked to attend the office on a holiday or week off, they are eligible to claim lunch for that day, with a maximum of up to 200 Rs.

Mail Format for Claiming Food and Travel Expenses

To: XXX and XXX (Account Department)
CC: XXX and Respected Supervisor (HR and Immediate Supervisor)
Subject Line: Reimbursement of (Name of Employee), Date:

Mail details should include:

- Name and out time of the employee who was working late.
- Food expenses details.
- Traveling expenses details (mode of transportation used).

Kindly send all the above details to maintain attendance and reimbursement expenses. Note that the Account Department will not approve the reimbursement amount without all the above details.