Some points regarding unplanned leaves taken by employees:
1. Unplanned leaves should fall on CL and or SL with post facto approval/ regularization from the concerned Managers with proper cause. You can not consider it as LOP (Loss of Pay)
2. Unplanned leaves may effect PL or EL (Previlige or Earned Leave) in case there is no CL/ SL balance. In such cases, same post facto approval/ regularization can be done with proper and genuine cause along with supporting docs. (Medical certificate etc).
3. In case there is no balance of CL/ SL Unplanned Leaves, the leaves should always be justified with reasons and concerned Managers have been empowered to mark it as LOP in case Company suffers due to that leave.
4. Whenever there is a LOP (loss of pay) due to unplanned leave, care should be taken to adjust the payroll workings as well as PF and other workings which has a direct impact of LOP. Also, the employee should be informed about the LOP before processing his payroll by his/ her Manager and/ or HR.
5. If an employee does not come on Friday or Monday, the concerned manager (empowered by Company policy) has the right to mark it as LOP with an intimation and it should be supported by some clause in Company policy.
6. Normally it does not happen if the company is able to provide a healthy environment (means proper care of each employees with regular /periodical interaction by HR and/ or Manager ( 1 to 1), by which you can generate an
awareness among all the employees. It's basically a responsibility of the Managers to make him/ her understand about his/ her ownership and so that he/she could feel his/her involvement in the process they involved.