Leave Encashment Confusion: How Do We Handle Employees with July and August Year-End?

As decided by the management, leave encashment is to be done once in June each year. This is the first year of the organization. The cut-off date is June. How can we calculate the balance leave for the employees whose year is completing in July and August.

You need to count the balance as of the current date for the process. The remaining employees who were not able to go for encashment this year can do so next year.

Leave accumulates or accrues to an employee at the end of a year work employment
So if you are in the first year, there is no encashment
The employees can use this leave in the next year. If they don't use, in the following year in June you encase what is not used.
Whatever is not used as on the cut off date is paid