Moving HR Forms Online: Will This Change Work Smoothly for Everyone?

Hi All
As a measure to reduce paper work we have decided to Have HR forms available on line the same will be filled in by the originator signed n then sent via email to the next higher authority n he will sign electronically n forward the same n so on till proper proceedings are completed.
My questions is that: will there be any difficulty in working this way, as most of the employees are using computers n others working on site are having laptops.have attached a sample of the same.
Introduction of such system can save time n paper work…please comment.
IT IS VERY URGENT.

Faygeorge,

Good form, correct start, time saver, reduced paperwork, and related hassles. Implement it.

Ambika Kamath.

Hi Fay,

Thank you, Ambika, for your feedback. I would like to inquire about any potential drawbacks, particularly concerning the leave form. Will it function properly, and is there a risk of forms being misused online? These forms will be completed in Acrobat.

Could you please outline any limitations?

Looking forward to your response.

Best regards,
Fay

Hi,

Action Memo Requisition form - Commercial Dept.
Cost Estimate Form - Commercial Dept.
Admin Expense form - HR to Finance
Employee Information Form - HR
Employee Inquiry form - HR
Employment Application Form - HR
Job Application form - HR
Joining Report - HR
Leave Application - HR
Project Expense Claim Form - HR
Travel Requisitions Form - HR
Sundry Expenses - Finance

These forms related to HR are kept in the HR department. The procedure is that employees take them and fill them in manually, and then they are circulated in a folder for approval, from the concerned department head to HR to Finance, and then back to HR.

I want to know if there are any drawbacks, and if possible, I would like to know if anyone is using this type of system.

Regards,
Fay

When an organization uses HR software, all the above forms and more are done via emails or through computers. I mean no hard copy, except when necessary. It's not so difficult, but at times it may happen that the respective department heads have no time to go through the emails on a particular day, or may have missed out on your mails. In such cases, you will have to follow up regularly.

Try initially, start it and see how it goes...

Yes, that is what I was thinking. I will introduce it for a trial period. If successful, then implement. Thanks a lot, Ambika.

Meanwhile, I invite more opinions on the same subject.

Regards,
Fay

Good idea, it will save time and work effectively. Some of the organizations are using Paperless Appraisal System using some database and online data entry on appraisal.
Go ahead, perhaps you may face some problem in the starts but I am sure it will work.
Best of luck.
Ramzan Sheikh

Hi Mr. Sheikh,

Thank you very much for the reply. Could you please provide me with some more information on organizations that are using a Paperless Appraisal System, incorporating database and online data entry for appraisals? This information would be greatly appreciated as we may consider implementing a similar system.

Regards,
Fay

Hi Fay,

I saw a presentation given by officials from ICI Pakistan, but I couldn't find it in my folder right away. I am currently trying to locate it. Please email me your ID with a reference to Citehr. If I manage to find it, I will definitely forward it to you.

Regards,
Ramzan Sheikh

Hi Fay,

For the general reimbursements, you can use this format as I used this format in my company. I hope it will work better. Please find attachment.

Regards,
Hassan