Effective Strategies for New Employee Onboarding and Welcome Circulars

Hi All,

Could someone provide me with samples of WELCOME CIRCULARS as my organization has a practice of putting one up for new joiners? I usually prepare it with details such as name, designation, years of experience, native, and hobbies.

Thanks & Regards, Subhashini

Dear Subha,

Greetings!

I am pleased to announce that Mr. X has joined us as "Designation" from September 03, 2007, reporting to Mr. XYZ. Mr. X holds a Degree from University/Board of and has around years of experience with ABC Company in Chennai.

Regards,
John N

Hello Everybody - Greetings!

I have great pleasure in introducing xxxx, who has joined us at Bangalore as a Recruitment Consultant. xxxx has completed her MBA from RJS School of Management, Bangalore, and has had a brief stint of 2 years with the Sourcing team at xxxx. She is a Civil Services aspirant and has recently taken her examination. We wish her the best for her future preparations.

xxx will spend a week understanding our processes before starting operations. I wish her all the best for her career with zzzzz (company).

Best regards/yyyy

Dear X,

I take this opportunity to join you all in extending a warm welcome to Mr. Name. First name has joined Company name, Location as Designation.

First name holds a ______ Degree from University of ______ and has an experience of around ____ years with the previous organization.

We look forward to your support and cooperation to Mr. surname in his current assignment and wish him a happy association with the organization name Family.

Dear _____________,

It's great to have you connected to the COMPANY via email! Your Company colleagues are just a click away on the Global address book!

Just wanted to inform you that your Employee Code is _______.

We have also attached the communication deck on the PDR Process and the Form. You are requested to discuss your KPIs with the Immediate Supervisor and submit the agreed KPIs to HR within 45 days of your joining. You may also mail the same at _____________________.

We have C&B Manual on a common server and all other Policies and Procedures for easy reference. You shall soon receive intimation of the same by the HR Administrator.

Admin Manual shall also be available at _____________________.

You shall also receive the user id and password by the second month for HTTP LINK where you may access PF/Superannuation balance.

You may browse through the COMPANY at LINK and at LINK. You need to register yourself at the site, and the user id and password shall be mailed to you.

In our quest to continuously improve, we would request you to share your feedback with us on your Induction so far.

We would also request you to complete all the pending Joining Formalities.

Regards,

A DIFFERENT ONE...

We are pleased to inform that Mr. xyz has joined our organization as a Sr. Manager in the Operation function on 16th July 2003. XYZ shall be involved in Civil Construction Projects and shall be based at (place).

XYZ is a Civil Engineer from abc University. He is a seasoned professional having a diversified and rich experience of more than 17 years in Civil and Construction Projects. His immediate past assignment was with bla bla Ltd, Chandigarh as Sr. Manager-Construction. He was associated with reputed companies like S.b. Fields Worlds Schools, IIII Ltd, RRR Cement Ltd, GT R & Developers Ltd, and ZXAS Builders Ltd.

XYZ tied the nuptial knot with Ruchi and they are blessed with a baby girl, named Nikita.

I wish XYZ a long and meaningful career at the present company. Please join me in welcoming XYZ to our family and extend all your support and cooperation to him.

XYZ can be reached at: E-mail

HEAD - HR

To be sent to the Staff:

I am pleased to inform that the following new professional has joined us.

Brief about the Joinee, his/her experience, and background.

He/she can be reached at E-mail Id and Extn No.

I am sure we will all have a good and enriching experience working together.

Please join me in welcoming and in wishing him/her luck for a long and rewarding career at XYZ Co..

To be sent to the New Joinee:

Dear ABC,

Welcome to the XYZ Co. Family!

At the outset, I would like to congratulate you for having fared so well in the interview process and for having made a definite impression in the minds of those who have interacted with you during the interviews. I am sure that going forward, this impression will only grow stronger.

As a "Designation," your role is critical in fulfilling the mission of the _________ Department and XYZ Co.

We expect you to set an example of diligence, dedication, and commitment and contribute your best efforts in making Vinove a leading organization.

I hope the induction session you went through was informative and has helped you understand and identify with Vinove better. Please feel free to get in touch with me for any further information or clarifications you may need.

The following details will be of help to you:

Employee Id:

E-mail Id:

Pwd:

Wishing you luck for all your assignments and a long and rewarding career at Vinove.

Note: Policy Manual and Extn list can be attached along with.

AMBIKA KAMATH

Hello Friends,

We are glad to inform you that Mr. XYZ has joined our XYZ Family as a Software Engineer. XYZ has completed his B.Tech from XYZ College, JNT University. He celebrates his birthday on the 19th of July, and his hobbies include watching movies and listening to music.

Please join me in welcoming Mr. XYZ (email@officialemail.com) to XYZ and wish him all the best.

Regards,
Team - HR

Hi,

All is well in this email, but I think we can send a welcome onboard greeting card, which gives a greater impression than just an email.

Best regards,

Sireesha HR Executive

Hi Subhashini,
As we are in Software Development Field. I am hereby forwarding sample draft which we generally use to welcome New Employee.
Team,
Please join me in welcoming Mr. XXXXXX into our ORGANISATION NAME. He’ll work exclusively for xxx project development along with YYY TEAM.
Thanks.
In this way you can make your own draft.
Thank You.
Rama Laxhmi

Hi Ambhikha,

Thank you very much for your valuable contributions. I am looking forward to receiving more support from you in my HR career.

Regards and keep on posting...

Dear Subhashini,

This is Sreenivasan, HR Manager, happily greeting you to the forum. There are numerous templates used for a welcome circular in respect of a new joiner. I am attaching a specimen of the same that is being used in our organization. See if it can be of use to your organization.

From the desk of HR Dept.

Dear All,

Greetings!

With great pleasure, we introduce to you all, [name of the new joiner], who joined us on [date] as [designation].

He/She holds [mention degree] from [university] in [year]. Besides, he/she also holds [PG qualification] from [university] in [year].

Prior to joining us, he/she had worked at [previous company] from [date] to [date]. He/She has experience in [mention the function he/she has worked].

We are proud to have him/her on the Board of [company name], and surely, he/she will be able to give us the kind of contributions that we expect from him/her.

He/she is reporting to [name of the person with the designation].

Let us all welcome [name of the new joiner] into the fold of [company name] and wish him/her a long and fruitful association with us.

HR Dept.

Have a great day,

R. Sreenivasan

Dear All,
We take this opportunity to extend a warm welcome to Mr. xxxx. He has joined xyz Steel Ltd. as Senior General Manager (Electrical) – dept namev at xyz Plant w.e.f 14th September year.
Mr. xxx has done B.E (Electrical) from University College of Engineering, xxx and comes to us with a work experience of over 28 years.
He has rich experience of working with (name of the org). His last assignment was with xyz . where he was Addl. General Manager (dept name).
We warmly welcome Mr. xxx, his wife xxx, daughter xyz and son xyz into org name Family and wish him all the very Best in his current assignment.
Best Regards,
HR-Head