Purpose
The purpose of this policy is to:
a) Describe what all types of expenditures which can be reimbursed by the company.
b) Make employees aware of their responsibilities to control and report travel and entertainment and limits as per designation etc
c) Set out the process for an employee to file and obtain travel expenses and reimbursement
Travel policy
Method of travel-air, car, rail, class of travel etc
Hotel stay-amounts/limits/class of hotel
Budget
Company needs to make a budget, which gets reviewed monthly and linked with outstation sales.
Process of claiming travel expense
Define it carefully-forms to be used, who gives sanction for tours, whether tickets, hotel vouchers are to be attached etc.
Travel agent
Company can enter into contract with selected agent who does all reservations,hotel bookings etc
Entertainment expenses
Policy for entertainment-who can entertain,limits,whether liquor can be served in such entertainment etc.
These are some ideas which can be considered while framing travel policy.
Policy will depend on size and nature of business.
Frame a suitable policy after consulting all stake holders and followit.