Letter format to share with the employees on company spin off?

Can some one help me with the letter format to share with the employees on company spin off.

Hi,
You need to specify what you want to communicate with the employee in regards the subject of spin off.
Is it about change of employee on rolls, or change of company address,appreciation for performance etc?

Most of the P F Inspectors demand Balance sheet of employers besides statutory registers at the time of inspection by P F authorities. They are calculated 30 % of PF contribution based on the expenditure on salary shown in balance sheet. Under which rule and under what authority PF inspector can demand balance sheet ?
PF inspectors should only ask for muster roll, register of wages, pf challans, ECR only. It is not a way of arm twisting of employers?