Employee Leave Dilemma: How Should We Calculate 8 Days Off in One Month?

How to calculate 8 days taken leave in the same month. One of our employees now has the following leave balance - CL 7, SL 3.5, PL 4. In this case, how should we consider the 8 days leave taken in the same month?

For example, the taken 8 days leave could be considered as per the options below. Which one is correct, or please provide the correct calculation:

Option 1 - leave considered as CL 7 + PL 1 day
Option 2 - leave considered as CL 4 + PL 4 days
Option 3 - leave considered as CL 2 + PL 4 + LOP 2 days.

Leave Policy Considerations

In general, CL (Casual Leave) is not allowed to be combined with any other leave, and SL (Sick Leave) is availed only for medical reasons. Importantly, any intervening holiday is not counted in CL. There would be at least a weekly off day in 8 days in continuity, so at the max, there could be only 7 working days, and the CL balance would suffice.

There is also a concept of advance credit of leave, which means, looking to the genuine need, leave is allowed to be availed in advance. So allow the employee an advance of PL (Privilege Leave) on his request and adjust the advance credit against future entitlement.

Looking at the situation, it appears it is high time to formulate a clear leave policy and administer it properly.

In your particular case, the 04 PL can be exhausted, and advance/leave not due as suggested by KK!HR and Mr. Umakanthan, as per his eligibility/discretion of Management. Alternatively, if the Management is not willing to give him credit, make LOP for 04 days by duly informing him.

I would suggest 7 days C/L and 1 day w/o pay if it's urgent. Alternatively, leave it restricted to 7 days only. C/L and P/L cannot be combined.

---

I have corrected the spelling and grammar errors in the text and ensured proper paragraph formatting. The meaning and tone of the original message have been preserved.