Managing Subcontractors: What Monthly and Annual Documents Should We Request?

We have taken a space on lease in one of the companies in Maharashtra, wherein we have four contractors working under us. We will have to go in for RC, but the subcontractors need not go in for a labor license, as the workers engaged by each contractor are below 50, but they are following statutory compliance.

Monthly Document Checks

We need to check all the documents of these subcontractors related to wages every month. I need to know what documents we should ask for, other than attendance, wage register, PF & ESIC deduction sheets, along with payment details.

Annual Records and Worker Engagement

Furthermore, what annual records should we ask for from these contractors like bonus, leave encashment, etc.? Do the contractors need to issue any letter to the workers whenever they engage any worker, as most of the workers working with these contractors are not stable, as they leave after a few days/weeks/months? If yes, then please can you share the format? Also, any other information that you would share in this regard would be highly appreciated.

It appears that you are from Maharashtra. Therefore, for registration as the principal employer for RC, you can visit the link provided below and submit an application. The complete application process is readily available on the site for you to follow and complete the necessary steps.

https://lms.mahaonline.gov.in/

Additionally, you must ensure that the contractors hired by you are adhering to all statutory norms. You mentioned that the employees working under contractors are not regular employees, which means the contractor may encounter difficulties in paying PF and other statutory dues. This situation could lead to violations of statutory procedures.