How to Draft an Urgent Notice for Income Tax Deduction Due to Missing Investment Declaration?

Please help me in drafting a notice regarding income tax deduction if an employee doesn't submit the investment declaration form. I need it urgently to send via email and post it on the notice board.

Put up a draft, and members will amend it and make it perfect. Please do not expect members to first draft notices, and then you will correct it.

Dear Employees,

Please submit your investment details to the Accounts Department before 31st Jan 2018 for tax deduction purposes.

Mr. Nathrao, please make necessary changes in the draft.

Dear employees,

The current Financial Year 2017-18 A/Y 2018-19 ends on 31 Mar 2018. IT calculations/TDS deductions were made on the basis of investment details declared during the year. Kindly submit proof of investment by 31 Jan 2018 for verification purposes and computation of taxes. In case proof of investment is not submitted by the due date, necessary reversal of tax deductions will have to be made for compliance with tax laws. Kindly note.