To ensure compliance with the Prevention of Sexual Harassment (POSH) regulations, certain manual registers must be maintained. Here is a practical guide on the essential registers needed for POSH compliance:
1.
Complaints Register: This register should document all complaints related to sexual harassment, including details of the complainant, the accused, nature of the complaint, actions taken, and resolution.
2.
Inquiry Register: Maintain a register to record the proceedings of the inquiry conducted into each complaint. Include details of the inquiry committee, witnesses, evidence collected, and the final decision.
3.
Training Register: Keep a record of all employees who have undergone POSH training. Include dates of training sessions, attendees' names, and topics covered.
4.
Awareness Programs Register: Document any awareness programs conducted on POSH within the organization. Include dates, topics covered, and participants.
5.
Internal Committee (IC) Meetings Register: Record the minutes of all IC meetings, including discussions, decisions made, and follow-up actions.
6.
Annual Report Register: Maintain a register to compile the annual reports on POSH compliance, including the number of complaints received, actions taken, and measures implemented.
7.
Employee Declarations Register: Keep a register where employees can submit declarations related to POSH compliance, acknowledging their understanding of the policy and procedures.
By maintaining these manual registers meticulously, organizations can demonstrate their commitment to preventing sexual harassment and ensure a safe working environment for all employees. Remember to align these registers with the requirements specified in the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013, and any relevant organizational policies.