New to HR? Need Help Crafting Policies and Systems from Scratch by December 5th

Hi Everybody,

Referring to my previous post. This is Partho. I have joined a company where there is no HR policy. In fact, this is the first time this company has opted for an HR setup. There is no payslip sort of funda as of now. Therefore, I have been vested with responsibilities like framing an HR policy, payslip, preparation of a joining kit for the new employees, design an appraisal system, and so on. As I am new to this kind of profile, I need your point of view on how I should go about framing an HR policy. I have been given a deadline for this particular responsibility no later than the 5th of December. Also, I need to define KRAs and KPIs for each and every position.

Hi Partho and Ranjith,

You have landed a right place where your queries will be resolved. I know what Partho is going through as I was also in the same position few months back. Lets discuss about the HR Policy Manual first. If there is no HR policy at all then you have to sit with the management and decide for some basic policies live office timings, leave policy, attendance, payment policy, appraisal etc. After deciding about the rules and regulations you will have to make a policy manual. To start of with start with a manual of 20 - 25 pages. With time you can introduce new policies and amend some. Don't forget to mention that the policies are subject to be changed. For the framing part you can search the CiteHR posts and google will also be of great help. I can give you a brief and outline of the manual that I have created for my company.

Start the policy manual with an introduction of the company. Below is the outline of the manual. You can create your own manual with this outline depending upon your need

CHAPTER 1 INTRODUCTION 1

1.1 ABOUT XYZ Technology

1.2 PURPOSE AND SCOPE

CHAPTER 2 RECRUITMENT AND SELECTION

2.1 SOURCING PROFILES

2.2 SCREENING AND SELECTION

2.3 REIMBURSEMENT

2.4 REFERENCE CHECK AND APPOINTMENT

2.5 JOINING FORMALITIES

2.6 RELOCATION BENEFIT

CHAPTER 3 INDUCTION, ORIENTATION AND TRAINING

CHAPTER 4 PROBATION AND CONFIRMATION

CHAPTER 5 SALARY PAYMENT

5.1 PAYMENT STRUCTURE

CHAPTER 6 ONSITE TRAVELING

CHAPTER 7 EMPLOYEE BENEFITS

7.1 PERFORMANCE APPRAISAL

7.2 PERFORMANCE BONUS AND EMPLOYER PROVIDENT FUND

7.3 REWARDS

7.3.1 Long Service Reward

7.3.2 Champion of the Quarter

7.3.3 Team Worker of the Year

7.3.4 Star Performer of the Year

7.4 XYZ Tech WEEKEND

7.5 ANNUAL GIFTS

7.6 LOAN RULES

7.7 PICK UP AND DROP

7.8 MEDICAL REIMBURSEMENT

7.9 MEAL VOUCHERS

7.10 HOLIDAY AND LEAVE

7.10.1 Holidays

7.10.2 Privilege Leaves

7.10.3 Short Leaves

7.10.4 Birthday Leaves

7.10.5 Leave without Pay

7.11 MATERNITY BENEFIT

CHAPTER 8 WORKING CONDITION AND HOURS

8.1 NIGHT STAY

8.2 SATURDAY WORKING

8.3 LUNCH AND BREAK PERIODS

8.4 DRESS CODE

8.5 VISITORS AT WORKPLACE

8.6 INSTANT MESSAGE AND MAILING

8.7 PHONE USE

CHAPTER 9 DISCIPLINE POLICY

9.1 CODE OF CONDUCT

9.2 ATTENDANCE AND PUNCTUALITY

9.3 CONFLICT OF INTEREST

9.4 SEPARATION (RESIGNATION AND TERMINATION)

9.4.1 Resignation or Separation by Will

9.4.2 Termination or Separation by Force

9.5 LIBRARY RULES

9.6 PROTECTION AND PROPER USE OF THE COMPANY'S ASSETS

9.7 POLICY AGAINST UNLAWFUL HARASSMENT INCLUDING SEXUAL HARASSMENT

CHAPTER 10 NON ADHERENCE

Hope this helps you out.

Thanks

Sunetra :)

Hi Partho,

The non-adherence policy is designed to address offenders who disobey company policies. This policy may include the following actions:
- Oral Warning
- Written Warning
- Termination

You can also research other non-adherence policies on Google for further insights.

Thank you,
Sunetra

Hi,

This is Tejesh, working as an HR professional in a pharmaceutical company. I am sending you some of the HR policies of the organization. I hope it will be helpful for you.

Regards,
Tejesh

Dear Partho,

Sunartho has rightly given the outline of HR policies. So now, you shall make the policies which you and the company feel should be given more importance, can be prepared and implemented one by one. Since you are in a company where everything has to be prepared by you, it is better to take the policies one by one.

If your company is very old, then you will have to make sure every policy has been approved (convinced) by the senior management people. As HR, we know that changes take a lot from the long-serving people of the company. You may also inform your top management that when you are going to frame HR policies, there will be a lot of resistance from the employees.

Best of luck.

Regards, Benance

Hi Partho and Ranjit,

I am also in the same condition - new company, new department, and moreover, I am new in this field. If you have any such documents, please mail them to me as well.

Hi everyone, I am looking for some case studies involving various HR policy issues. Can I get some help with cases of some companies having problems due to their HR policies?

Hi Tejesh, thanks a lot. I'm working in a company where they are implementing HR policies, but I don't know what a salary breakup is and how to calculate PF, HRA, etc. Please help me. Thank you.
Anila.

I got this file on this site only. I am attaching it. I think it will be very useful for you.

Arindam

Hello friends, I have recently joined a newspaper company as an HR. I have been tasked with creating HR policies and procedures, which is a very new field for me. I would greatly appreciate it if you could help me by providing detailed points so that I can work on them. I don't have any information on this topic yet.

Thank you for your assistance.