How Do I Write a Warm Welcome Note for New Employees? Need Your Tips!

Hello friends, 😃

I require your help. I am working in a software company as an HR executive. Some new employees have joined our company, so I have been asked to send a welcome note to them. Please guide me or provide formats for it as soon as possible.

Thanks,
Smita 😃

Dear Smitha,

Greetings!

I am pleased to announce that Mr./Ms. X has joined us as "Designation" on the "xyz" Project starting from Month, 2007, reporting to Mr. ABC.

X holds a Degree from University/Board of University and has approximately --- months of experience with YYYY Pvt Ltd.

Rgds,
John N

Dear Smita,

We use the following formats whenever there is a new joinee. These templates can be customized as per your need.

To be sent to the Staff:

I am pleased to inform you that the following new professional has joined us.

Brief about the Joinee, his/her experience, and background.

He/she can be reached at Email Id and Extension Number.

I am sure we will all have a good and enriching experience working together.

Please join me in welcoming and wishing him/her luck for a long and rewarding career at XYZ Co.

To be sent to the New Joinee:

Dear ABC,

Welcome to the XYZ Co. Family!

At the outset, I would like to congratulate you for excelling in the interview process and for leaving a positive impression on those you interacted with. I am confident that moving forward, this impression will only strengthen.

As a "Designation," your role is crucial in fulfilling the mission of the _________ Department and XYZ Co.

We expect you to set an example of diligence, dedication, and commitment and contribute your best efforts to make Vinove a leading organization.

I trust the induction session provided you with valuable information and helped you align with Vinove better. Feel free to reach out to me for any further information or clarifications you may require.

The following details will be helpful to you:

Employee ID:

Email ID:

Password:

Wishing you success in all your assignments and a prosperous career at Vinove.

Note: Policy Manual and Extension list can be attached for your reference.

I hope they will be useful to you.

Regards,

Bhavna

www.vinove.com

WELCOME CIRCULAR
Mr. __________________________ has joined his duties as ______________ (Designation ) in _____________________________(Department) w.e.f. today i.e. _________________ forenoon/after noon. He will be reporting to Mr. __________ _________________, ______________ (Designation).
We welcome him to our organization and all the concerning employees are expected to extend fullest co-operation in discharge of his duties.
Head HRM (Corp./Unit)
cc to : The Chairman/Managing Director/Executive Director
cc to : All Unit Heads
cc to : The concerning Unit's Divisional & Departmental Heads.

Dear X,

I take this opportunity to join you all in extending a warm welcome to Mr. Name. First name has joined Company name, Location as Designation.

First name holds an ______ Degree from University of ______ and has an experience of around ____ year with the name of the previous organization.

We look forward to your support and cooperation to Mr. surname in his current assignment and wish him a happy association with the organization name Family.

Dear _____________,

It's great to have you connected to the COMPANY via email! Your Company colleagues are just a click away on the Global address book!

Just wanted to inform you that your Employee Code is _______.

We have also attached the communication deck on the PDR Process and the Form. You are requested to discuss your KPIs with the Immediate Supervisor and submit the agreed KPIs to HR within 45 days of your joining. You may also mail the same to _____________________.

We have C&B Manual on a common server and all other Policies and Procedures for easy reference. You shall soon receive intimation of the same by the HR Administrator.

Admin Manual shall also be available at ___________________.

You shall also receive the user id and password by the second month for HTTP LINK where you may access your PF/Superannuation balance.

You may browse through the COMPANY at LINK and at LINK. You need to register yourself on the site, and the user id and password shall be mailed to you.

In our quest to continuously improve, we would request you to share your feedback with us on your Induction so far.

We would also request you to complete all the pending Joining Formalities.

Regards,

XYZ

We are pleased to inform that Mr. XYZ has joined our organization as a Senior Manager in the Operation function on 16th July 2003. XYZ shall be involved in Civil Construction Projects and shall be based at (place).

XYZ is a Civil Engineer from ABC University. He is a seasoned professional having a diversified and rich experience of more than 17 years in Civil and Construction Projects. His immediate past assignment was with Bla Bla Ltd, Chandigarh as Senior Manager-Construction. He was associated with reputed companies like S.B. Fields World Schools, IIII Ltd, RRR Cement Ltd, GT R and Developers Ltd, and ZXAS Builders Ltd.

XYZ tied the nuptial knot with Ruchi, and they are blessed with a baby girl named Nikita.

I wish XYZ a long and meaningful career at (present company). Please join me in welcoming XYZ to our family and extend all your support and cooperation to him.

XYZ can be reached at: E-mail

HEAD - HR

I hope you like them.

Ambika Kamath