Dear Aishwarya
The simple solution to this situation is make 2 copies as original for any letter you issue to your employee as explained by Mr. Divekar in his second post.
To add, also take acknowledgment from the employee in your copy as and when you issue any formal letter to him.
With this method you will always have his complete file in your control and employee will also carry all documents as needed by him.
Warm Regards
Sujeet S Rajawat
The simple solution to this situation is make 2 copies as original for any letter you issue to your employee as explained by Mr. Divekar in his second post.
To add, also take acknowledgment from the employee in your copy as and when you issue any formal letter to him.
With this method you will always have his complete file in your control and employee will also carry all documents as needed by him.
Warm Regards
Sujeet S Rajawat