What Statutory Compliances Should I Follow as an HR in a CBSE School in India?

Hello all,

I would like to know what the statutory compliances are for schools or institutes. Recently, I have joined one of the CBSE schools as an HR Executive, and we have 190 staff. What will be the statutory compliances for the institute? Which registers do I need to maintain for new joiners for the statutory compliance process? Should I maintain the adult worker registers 13 and 14 or not? Is it mandatory to have leave registers 18 and 19 for audit purposes? Kindly do the needful.
**Location**: Jalalpur, India
new joiner, statutory compliances, Country-India, City-India-Jalalpur,

As an HR Executive in a CBSE school in Jalalpur, India, ensuring statutory compliances is crucial to maintain a legally compliant work environment. Here are the key statutory compliances and registers you need to maintain for new joiners:

Statutory Compliances for Schools or Institutes in India:
1. Registers for New Joiners:
- Maintain Form 11 (Rule 18) for the declaration of the provision of Employees' Provident Fund (EPF).
- Keep Form 12A (Rule 36) for the nomination and declaration forms under the EPF scheme.
- Ensure Form 2 (Rule 4) for the declaration of the Employees' State Insurance (ESI) Act.
- Maintain Form 1 (Regulation 26) for the declaration of the ESI scheme.
- Keep Form D (Rule 107) for the record of daily attendance of employees.

2. Adult Worker Registers:
- It is mandatory to maintain Adult Worker Registers 13 and 14 as per the Factories Act, 1948, for employees above the age of 18.

3. Leave Registers:
- Maintain Leave Registers 18 and 19 to record the leave details of employees for audit purposes. These registers are essential for tracking and managing employee leave entitlements.

4. Other Statutory Compliances:
- Ensure compliance with the Payment of Wages Act, Minimum Wages Act, and other relevant labor laws.
- Display required notices and information related to labor laws in a prominent place within the school premises.

Steps to Ensure Compliance:
1. Conduct regular audits to verify the accuracy and completeness of statutory registers.
2. Train HR staff and relevant personnel on statutory compliance requirements.
3. Stay updated with changes in labor laws and regulations to ensure ongoing compliance.

By adhering to these statutory compliances and maintaining the necessary registers, you can ensure legal compliance and a smooth HR operation within the school or institute.