Seeking Advice: How to Draft a Grooming Circular for Men in Our Pharma Company?

dkhappy126
Dear Seniors,

I am working in a pharmaceutical company, and my plant head wants to issue a circular regarding Proper Grooming for men in the company.

Could you please suggest the format of the circular?

Regards,
Dinesh Kumar
Sr. Executive HR
Aniket Pathak
Dear Dinesh,

It is understood that Pharma representatives have to visit doctors regularly to promote their products. They must maintain a professional appearance as they are the face of the company. Please draft a memo addressing the importance of being clean-shaven while in the field.

Thank you.
NK SUNDARAM
The Importance of Proper Grooming in Business

Corporate or business etiquette calls for proper dressing and grooming. You represent an organization to the outside world. People would love to do business with somebody who appears clean and neat. Imagine somebody knocks at your door on a Sunday morning at 11 am, with a shabby dress, hair unkempt, disheveled, pen stain in the mouth, unshaved face, two buttons missing in the crumpled shirt, as if he just got out of a park bench, foul-smelling mouth drooling spittle from the corner... who wants to sell a new brand of shaving cream with a free razor as a gift?

Leading by Example

Just a circular is not enough. All senior people should be role models, and if they walk in properly shaved, neatly groomed, well-dressed (but need not be wearing expensive dresses), with well-manicured fingers, no food stains on the shirt, all buttons intact, polished shoes... naturally, juniors will follow. When I was heading HR, I was the only one to come to the office with a proper dress and tie intact. Once, the GM called all the HODs and myself and told them, in my presence, "Just see NKS, all of you are marketing heads for different products, and none of you can meet the standards of a marketing organization." That day onwards, people changed their attire and appearance. Even Graduate Engineer trainees, who came to the office without shaving, were asked to come only with a clean face.

Training and Resources

There are plenty of PPTs available on Grooming and Etiquette on CiteHR, and you can conduct training for your employees in batches. For that, you should first come neatly dressed. If you have a problem, call me over... I will conduct the program for your company. You can watch my photos and videos on LinkedIn, Facebook, and YouTube at the following links to see how I appear, consistently, in all my training programs. Best wishes.

http://in.linkedin.com/pub/n-k-sundaram/1a/717/750 https://www.youtube.com/channel/UCkS...w0vmWaGLo78f5w http://www.facebook.com/potters.wheel.14
jitender yadav
Our employee does not do a proper shave in the automobile company. How can we address this issue in a letter to them?

Thank you.
NK SUNDARAM
Send a circular to the effect that as an established organization, it is essential for all employees to come to the office properly shaved and groomed. Only such a decent appearance will bode well for an organization. Otherwise, it will reflect poorly in the minds of customers and visitors to our office. Those who do not follow the instructions will be sent out of the office and come back only after proper shaving/grooming.

Best wishes
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