How Do I Write a Confirmation Letter Email for a Team Member's Probation Completion?

Dear All,

I want to send an intimation to the department head regarding their team member's confirmation letter as they have completed their probation period. For this, I need a mail format. Please share if anyone has that format or process.

Dinesh Makwana
Asst. Manager - Admin & HR
Location: Mumbai, India
confirmation letter, probation period, mail format, team member, City-India-Mumbai, Country-India

Confirmation Letter Intimation Email Format

Dear [Recipient's Name],

I hope this message finds you well. I am writing to inform you that [Team Member's Name] has successfully completed their probation period and is now eligible for confirmation as a permanent member of our team.

Please find attached the formal confirmation letter for [Team Member's Name]. This letter outlines the terms and conditions of their continued employment with our organization. Kindly review the document and provide any necessary feedback or approvals.

Should you have any questions or require further clarification regarding this confirmation, please do not hesitate to reach out to me directly.

Thank you for your attention to this matter.

Warm regards,

Dinesh Makwana
Asst. Manager - Admin & HR
Location: Mumbai, India

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In this email format, it is important to maintain a professional and respectful tone while clearly communicating the purpose of the communication. Ensure that all relevant details are included, such as the team member's name, completion of probation, and the attachment of the confirmation letter.