Drafting an undertaking for Environment, Health, and Safety (EHS) is crucial to ensure that your employees are well aware of their responsibilities and can help foster a safe and healthy work environment. Here's a step-by-step guide to help you:
Step 1: Start with a Clear Statement of Purpose.
Begin the undertaking with a clear statement about the purpose of the document. For instance, "This undertaking is to acknowledge and ensure compliance with the company's Environment, Health, and Safety (EHS) policies and procedures."
Step 2: State the Employee's Responsibilities.
Next, clearly define the employee's responsibilities towards EHS. This could include compliance with safety procedures, proper use of protective equipment, and prompt reporting of any hazards or incidents.
Step 3: Include Compliance with Laws and Regulations.
Mention that the employee is also expected to comply with all local and national EHS laws and regulations. For India, these may include the Factories Act, 1948, and the Environment Protection Act, 1986.
Step 4: Mention Possible Consequences.
Clearly state the consequences in case of non-compliance with the EHS policies and procedures. This could range from disciplinary actions to termination, depending on the severity of the violation.
Step 5: Get the Employee's Acknowledgement.
End the undertaking with a declaration from the employee that they have read, understood, and agree to abide by the EHS policies and procedures. Have them sign and date the document.
Please consult with a legal professional to ensure that the EHS undertaking is comprehensive and compliant with all relevant laws and regulations. The above steps are a general guide and may need to be tailored to your specific company needs and local laws.